SPECIAL OLYMPICS

the “Organization”

TERMS AND CONDITIONS:

PARTICIPATION WAIVER, PRIVACY POLICY AND CODE OF CONDUCT

These Terms and Conditions are the agreement between you and Special Olympics which are applicable when you participate in Special Olympics programs and activities as an athlete or volunteer.

 In this document, “Special Olympics” refers to Special Olympics Canada, to the provincial and territorial chapters of Special Olympics in Canada, to Special Olympics International, and to all the agents, employees, and volunteers of each of these organizations.

 By clicking to accept these terms and conditions in Section D you represent and warrant that you are (i) of the legal age of majority under applicable law to form a binding contract with Special Olympics or (ii)  the parent or legal guardian of a person under the legal age of majority or who otherwise does not have the capacity to form a binding contract with Special Olympics and to provide legal consent on their own.

 If you have any questions about what any of the Terms and Conditions mean, please ask the staff at the registration desk (for in-person registration) or contact your chapter (for online registration).

Special Olympics follows all public health guidelines relating to diseases.  This means that all participants in Special Olympics events will be required to comply with all the rules relating to communicable diseases which could include: limitations as to participation in our events, medical tests, disclosure of health related information and proof of vaccination.

SECTION A – PARTICIPATION WAIVER

PART 1: HEALTH AND SAFETY

Terms and conditions for ALL athletes and volunteers

(1)         I understand that Special Olympics activities involve health and safety risks, and that Special Olympics, its coaches, volunteers, venues, staff, and agents cannot reasonably remove these risks. I agree to accept all risks associated with being present at or participating in Special Olympics activities. This includes possible exposure to a communicable disease.  I also state and understand that Special Olympics relies on my statement that the person named on this participation waiver is (1) physically and mentally fit to participate in all activities in which they are registered and (2) does not knowingly have any communicable disease.

(2)         I agree that the person named in this participation waiver is required to follow the Special Olympics Code of Conduct at all times. I also agree that Special Olympics has the ongoing right to revise the Code of Conduct, and that the athlete/volunteer is bound by the most up-to-date version of the Code. I also understand that the Code of Conduct applies everywhere that Special Olympics programs and activities are taking place, including where an athlete/volunteer is a spectator and when travelling to and from events.

(3)         Has the athlete/volunteer named on this participation waiver:

(a)    ever been convicted of any criminal offence (including as a youth under the Youth Criminal Justice Act);

(b)    ever been convicted of any offence under the laws of another country that would be a criminal offence in Canada;

(c)     ever been charged with a criminal offence (unless those charges ended with acquittal or an absolute discharge)?

[*IMPORTANT: If you answered yes to any of the statement, please contact your chapter to discuss the individual situation after you sign this form. An individual’s participation will depend on the specific terms of the case.]

(4)   I agree that I will inform Special Olympics right away if the athlete/volunteer named on this participation waiver is charged with any criminal offence, and that Special Olympics may request a criminal background check of the athlete/volunteer at any time. I also agree and that if the athlete/volunteer has a criminal record or pending criminal charges against them, Special Olympics may suspend or remove them from participation, whether or not the charges are in any way connected with Special Olympics.

(5)   I agree that Special Olympics may accept or not accept the registration of new athletes and volunteers for any reason. I also agree that Special Olympics may suspend or remove anyone registered in Special Olympics activities or programs for any reason. This includes any conduct that, in the opinion of Special Olympics, poses a risk to the comfort or safety of the person themselves or for others. I further agree that Special Olympics has the right to remove anyone (including parents and spectators) from Special Olympics venues for any of the following reasons:

(a)    In the opinion of Special Olympics, the person has breached the Code of Conduct.

(b)    The health or safety of the person or other participants is at risk.

(c)     The person has failed to follow the principles of fair play and respect for all athletes, coaches, and volunteers.

(6)         I authorize Special Olympics to arrange for medical and hospital treatment and to take any action advised by a licensed medical professional for the emergency care and treatment of the athlete/volunteer if the emergency contact person designated in the person’s application is unable to provide consent in a timely manner. 

(7)         By entering into this Participation Waiver, either for myself as an athlete or volunteer, or as the parent or legal guardian on behalf of an athlete or volunteer, I agree:

(a)    That I release Special Olympics from all legal liability associated with attending or participating in all Special Olympics activities to the maximum extent allowed by law. This release extends to the agents, staff, directors and officers, coaches, athletes, sponsors host, venues and other participants of Special Olympics (called the “Special Olympics Parties”).

(b)    That this release is made for the person named in this Participation Waiver, the athlete or volunteer, and all their heirs, dependants, and estates (called the “Participant).

(c)     That I give up the right of the Participant to make any claim of any description against the Special Olympics Parties including any claim for damages of any kind associated with the athlete/volunteer participating in Special Olympics activities.

(8)         I confirm that I understand and accept full responsibility for the risks and dangers that are inherent in participating in Special Olympic events. These include, but are not limited to, the potential of the following:

(a)    Bodily injury or illness (including contracting a disease).

(b)    Exp Terms and Conditions for Participation in Special Olympics June 27 2023 Terms and Conditions for Participation in Special Olympics June 27 2023osure to or infection with a communicable disease by being close to or in contact with individuals, surfaces, equipment, fixtures, or other objects that may be infected.

I agree that I give up the right of the Participant, to the maximum extent permitted by law, to make any claim against the Special Olympics Parties relating to any illness or injury. I also agree that the Special Olympics Parties will have no liability relating to any illness or injury suffered by the Participant.

Additional terms and conditions for volunteers concerning privacy policy

(9)         I acknowledge that I, as a volunteer, may have access to the confidential personal information of others while carrying out volunteer duties. I agree to follow the Privacy Policy of Special Olympics available on my chapter’s website at all times when handling personal information. I agree that breaching the Privacy Policy is grounds for my immediate removal as a volunteer.

PART 2: PROMOTIONAL MEDIA OPT IN OR OUT

What is promotional media?

Special Olympics creates promotional media, which includes getting photographs, videos, interviews, and images of program and event participants. Special Olympics shares these images and stories with the public to help the public learn more about the Special Olympics movement, to gain support from sponsors and others, and to help them grow the Special Olympics movement and to keep it thriving.

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